Organisation : VANISH
Location : Melbourne (North Melbourne)
Work type : Part-time
Profession : Administration & Office Support, Community Services, Customer Service, Finance & Accounting, Operations Management
Sector : Community Development, Community Engagement, Families, Mental Health
Salary type : Annual Package
Salary : TRP $99k (inc super), pro-rata
Application closing date : 22 Aug, 2025
About the organisation
Established in 1989, VANISH is a Victorian-based not-for-profit organisation providing support to adults affected by past adoption practices including adopted people, mothers and fathers separated from a child through adoption and other family members. We also support care leavers and donor conceived individuals. We provide a range of free and confidential services including information and support, assistance with search and reunion, access to specialist counselling through a counselling brokerage fund, support groups and workshops. Through community education, professional training, and advocacy, we work towards our vision for a society in which the human right to genealogical connection and identity is recognised and supported in the broader community. We’re a small team (5.8 FTE), committed to making a difference for people affected by adoption and family separation. Many of us bring lived experience to guide our work.
About the role
Join VANISH, a small but impactful not-for-profit supporting people affected by adoption, donor conception, and out-of-home care. We’re seeking a warm, organised and digitally savvy Operations Coordinator on a 12-month contract to cover a period of parental leave.
You’ll be the first point of contact for our community, ensuring smooth office operations, supporting our programs and events, and streamlining systems. You’ll work closely with our CEO and team to keep things running efficiently and with care.
What you’ll bring
- Proven administration, office management or program coordination experience (NFP, health or community sector preferred)
- Strong communication, organisation and digital skills (Microsoft 365)
- Knowledge of basic accounting principles and familiarity with bookkeeping software (e.g., Xero).
- Empathy and professionalism when engaging with people from a diverse range of backgrounds
- A proactive, problem-solving approach.
A position description is attached.
Why You'll love working here
Work from home
Professional development assistance
How to apply
Applications will be reviewed as they are received so we encourage you to apply as soon as possible.
To apply, submit a cover letter (max 2 pages addressing the selection criteria) and your CV via the form below. Only applications that respond to the selection criteria will be considered.
We strongly encourage applications from people with lived experience of adoption, care, or donor conception, and from diverse backgrounds. If you have accessibility needs or require adjustments to support your application, please get in touch—we’d love to hear from you.
Please quote in application: Operations Coordinator (12 month parental leave cover) via Pro Bono Australia.
Sector: #Community_Development, #Community_Engagement, #Families, #Mental_Health
